Unveiling the Best Meeting Room Booking Software in 2025

In a world where time is money, every minute counts. Picture this: you’re in a busy office, and a crucial client meeting is about to start. But there’s a problem – your conference room has been double-booked. Chaos ensues. Sounds familiar? In such scenarios, the best meeting room scheduling software can be a lifesaver.

Amidst various competitors like Robin, YAROOMS, Smartway, and Skedda, one name that consistently stands tall is Joan Room Booking which is confirmed by the most trusted review platform G2. Additionally, the G2 review platform voted Joan as the best room booking software for 2023 in the world.

What is the best booking system?

The best booking system should feel like having an efficient personal assistant – always one step ahead, never missing a beat. It should provide real-time updates and prevent those awkward double-booking situations. That’s where Joan comes in. 

Like a virtual assistant, Joan manages not just room bookings but also displays room availability, integrates seamlessly with your existing calendar system, and even guides visitors to their meeting rooms.

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How much does a meeting room booking system cost?

Generally, the cost of a meeting room booking system can vary widely based on features, the number of rooms you need to manage, and the level of customer support required. Some systems offer monthly subscriptions, while others provide a one-time purchase option. Always consider the total cost of ownership, including any necessary hardware or installation fees.

When it comes to Joan, its pricing is straightforward and transparent. Joan offers various pricing plans to cater to different needs, making it a cost-effective solution for businesses of all sizes. The cost is determined by the number of devices you need, with options for monthly or annual subscriptions, starting from €5.99 per device/month.

Check out Joan pricing plan by clicking the button below.

JOAN PRICING

How do I book a room using the best meeting room booking system software – Joan?

With Joan, booking a room is as simple as ordering your favorite latte. Here’s how you do it:

  1. From your calendar: Joan integrates with your existing calendar solutions like Google Workspace or Microsoft Exchange. This means you can book a meeting room the same way you schedule any other event. Simply create a new event, add your desired room as a resource, and save the event. The room’s availability will be updated in real-time across all platforms.
  2. Directly on the device: Each Joan device located next to a meeting room displays the room’s current status and upcoming bookings. To book a room, simply touch the screen, select ‘Book now’, choose the duration of your meeting, and confirm your booking. The device will immediately update the room’s status to ‘Occupied’.

Why use Joan?

Joan stands out as the best meeting room booking app because it combines simplicity, efficiency, and a user-friendly interface. It seamlessly integrates with popular calendar systems, provides real-time updates, and adds a touch of modern aesthetics to your workspace. In more detail, here is why Joan is considered the best scheduling software in the world: 

  • Insightful Analytics: Joan provides advanced analytics that helps in optimizing workplace utilization. It allows you to understand how your spaces are being used and make data-driven decisions.
  • Integration: Joan seamlessly integrates with popular tools that you already use, like Google Workspace, Office 365, Microsoft Teams, Zoom, and Slack. This means you can manage everything from your familiar platform.
  • Connectivity: You can connect Joan to any email account and access a calendar. This makes it easier to coordinate and schedule meetings.
  • Wireless room displays: Joan offers wireless room displays that provide real-time room status, enhancing the room management experience.
  • Mobile app: With the Joan mobile app for Android or iOS, you have simplified room management at your fingertips. It ensures perfect meeting execution, even when you’re on the go.
  • Ease of use: Joan allows you to book any meeting room or space swiftly and effortlessly, no matter where you are. It’s as simple as checking your calendar and making a few clicks.
  • Efficiency: Joan eliminates common issues like meeting interruptions, double bookings, and underutilized rooms. This results in smoother operations and better use of resources.
  • Customizability: Every organization is unique, and so are their needs. Joan can be tailored to meet the specific requirements of each company’s meeting management system.
  • Positive feedback: Customers love Joan! They appreciate its simplicity, reliability, and sleek design.
  • Award-winning platform: Joan isn’t just popular; it’s also an award-winning platform. It’s recognized as the world’s leading workplace management software, which speaks volumes about its quality and effectiveness.

While finding the best meeting room booking system depends on your specific needs and budget, Joan, with its robust features and user-friendly interface, proves to be a strong contender in the market, making it a worthy addition to your office management toolkit. To learn more about Joan and how it can transform your workspace, feel free to contact us.

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