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Room Booking

Scheduling chaos is a thing of the past

Eliminate ghost meetings and scheduling confusion with the Joan meeting room booking system. See instantly if the meeting room is free, occupied, or booked for later, and focus on what truly matters: conducting productive meetings!


ROOM BOOKING SOLUTION BENEFITS

Efficient room booking for your dynamic workplace

No more ghost meetings
No more meeting interruptions
Improved collaboration and communication
Efficient space usage

Chosen by customers

Joan is voted #1 office software on G2 in the meeting room booking system category.

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JOAN MOBILE APP

Book via the Joan app

Need to book a meeting room on the fly? No problem! The Joan Workplace mobile app lets you secure the perfect space directly from your phone.

Your company must activate Joan Room solution to book meeting rooms on a mobile app.

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ANALYTICS

Resize your office based on data

Identify which rooms are most in demand and how long meetings typically last. Optimize your meeting space allocation to ensure everyone has the resources they need.

INTEGRATIONS

Integrate with the tools you use

Joan seamlessly integrates with the familiar tools you already use. Create meetings, manage rooms, and keep everyone on the same page – all from a single, intuitive platform.

Meet the device lineup

Step into the world of seamless work experiences.

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Joan 6 RE

Simplify meeting room management with Joan 6 RE. Enjoy swift operations and cost-effectiveness with our high-performing meeting room scheduler.

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Joan 6 Pro

Upgrade to Joan 6 Pro for enterprise-level meetings. Ideal for multiple rooms.

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Joan on any infrastructure

Leverage your existing devices and start managing your meeting rooms immediately.

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Joan 13

Get a detailed overview with Joan 13 of specific rooms or all meeting rooms, making it perfect for scheduling and providing key insights for any office.

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Explore our pricing plans to find the perfect fit for your team

What our customers are saying

4.5
93 reviews
Hemali J.
Software Engineer

“Excellent room booking features”

Feb 02, 2023

Helpful at times when you don’t want to provide power in every conference rooms.

Anonymous
Mid-Market(51-1000 emp.)

“Work really good”

Sep 27, 2023

Its simple and effective, i like the main panel.

sudhakar S.
Mid-Market(51-1000 emp.)

“Joan is helping to us to secure meeting room as per our wish”

Jul 11, 2023

Simple installation (no need for cables, wires or construction)-.

Aaron R.
Mid-Market(51-1000 emp.)

“Joan has provided an easy way to book rooms and desks”

Aug 08, 2023

Joan has provided an easy way to book rooms and desks.

Anonymous
Mid-Market(51-1000 emp.)

“A balanced and fun workplace management system”

Oct 02, 2023

Some things that I really like about Joan are its easy access and user-friendly interface along with real-time updates and notifications.

Frequently Asked Questions
What is a meeting room booking system?

A meeting room booking system is a software solution that streamlines the process of reserving conference rooms and other workspaces. These systems help eliminate double-booking, ensure everyone has a designated meeting space, and often integrate with calendars for a smooth workflow. 

For instance, Joan is a leading meeting room booking system that offers a user-friendly interface, real-time availability updates, and handy features like room booking displays to simplify the meeting experience for everyone in your office.

How to install a meeting room booking system?

Installing a meeting room booking system can vary depending on the specific software you choose. However, most meeting room booking systems follow a similar process.

Joan, for example, offers a meeting room booking system with a straightforward installation process that can be completed in minutes, getting your office up and running with efficient meeting scheduling in no time.

Here’s a quick rundown:

  • Create a Joan account and choose your preferred plan.
  • Link your existing calendar (like Google Calendar or Outlook) to Joan.
  • Set up your meeting rooms within Joan.
  • Download the Joan Configurator app and use it to connect your Joan devices (or any compatible displays) to your Wi-Fi network.
Can I use Joan’s Room Booking system on devices like iPad?

Yes! Joan’s Room Booking system isn’t limited to Joan’s devices. You can also use it on third-party devices like iPads by getting the Joan Room Booking solution. This allows you to manage bookings and check real-time room availability directly from your own tablet, providing flexible and convenient access. For more details, you can check our dedicated page here.

How to book a meeting room through Teams, Outlook and similar tools?

Firstly, you’d need to integrate with the Joan meeting room booking system. Joan seamlessly syncs with your calendar, allowing you to check room availability and book spaces directly within Teams or Outlook scheduling tools. This eliminates the need to switch between apps and ensures a streamlined workflow.

Here’s how the process goes generally:

  • Install Joan: Set up your Joan meeting room booking system account.
  • Connect Calendars: Within Joan’s settings, link your existing calendars from Teams or Outlook.
  • Book Rooms in Teams/Outlook: When scheduling a meeting in Teams or Outlook, use the built-in room finder to see Joan-managed room availability and book directly – all within your familiar workflow.
Is there a Joan room booking mobile app?

Absolutely! Joan itself boasts a dedicated mobile app that seamlessly integrates with the meeting room booking system. This app empowers you to manage your bookings and check real-time room availability directly from your tablet or smartphone. So, whether you’re on the move or just prefer mobile convenience, Joan keeps you in control of your schedule.

How does Joan’s office Room Booking software help reduce scheduling conflicts?

Joan’s office room booking software offers real-time room availability, ghost meeting prevention, and mobile access, which eliminates scheduling conflicts by ensuring that only actively booked rooms remain occupied.

Joan’s office room booking software offers real-time room availability, ghost meeting prevention, and mobile access, which eliminates scheduling conflicts by ensuring that only actively booked rooms remain occupied.

Can Joan office Room Booking software help manage shared meeting rooms in flexible work environments?

Yes, Joan’s office Room Booking software is perfect for flexible work environments where shared meeting rooms are in high demand. It ensures that all meeting rooms are efficiently managed, eliminating the confusion and scheduling conflicts often associated with shared spaces.

Does Joan Room Booking software require any special installation or hardware?

Joan’s Room Booking software can work with a variety of existing devices, making installation simple and cost-effective. For offices that want more advanced functionality, Joan also offers dedicated hardware solutions like Joan 6 RE, Joan 6 Pro, and Joan 13.

Can Joan’s office Room Booking software track and provide analytics on room usage?

Yes, Joan’s office Room Boking software provides detailed analytics on room usage, such as the frequency of bookings, peak times, how often rooms are used, allowing businesses to optimize their meeting spaces. If you want to learn more about the analytics features, click here.

Is it possible to customize Joan Room Booking software for different office setups?

Yes, Joan’s room booking software is flexible and can be tailored to the unique requirements of your office, ensuring an optimized workspace for any type of environment.

How does Joan meeting booking software integrate with existing calendar tools?

Joan’s meeting booking software seamlessly integrates with popular calendar tools like Outlook, Teams, and Google Calendar, allowing users to schedule meetings and rooms directly from their preferred platforms without additional steps.

Can Joan meeting booking software be used for hybrid work environments?

Yes, Joan’s meeting booking software is perfect for hybrid workplaces. It allows employees working both remotely and on-site to book rooms, ensuring a seamless collaboration experience regardless of where they are located.

Can Joan’s conference room booking system support large-scale meetings or conferences?

Yes, Joan’s conference room booking system is designed to handle multiple rooms and can be scaled for large organizations, ensuring that every meeting or conference is well-coordinated and runs smoothly.