Joan vs. envoy

Choose a smooth user experience for every corner of your office

Hybrid workplaces make employees more efficient, productive, and happier at work. However, implementing a flexible workplace requires careful planning and choosing the right solution for your business.


Joan is an all-in-one workplace management system that streamlines the processes of room management, desk booking, and visitor registration. It eliminates complexity and friction in the flexible workspace and enhances employees’ experience.


Envoy is a cloud-based solution that streamlines visitor management, desk booking, and room scheduling. The software specializes in creating a welcoming environment that fosters productivity.

Comparing Joan and Envoy

We have created a list of solutions and features that clearly demonstrate the advantages of each platform.

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Room booking

Simple room booking options that update in real-time.

Localized Interface

User interface is available in multiple local languages.



Custom branding

Customizable branding that promotes the company’s image.

Runs on any tablet

A scheduling platform that’s compatible with any tablet.

Reserve on spot

Reserve available rooms on-the-spot from the display or app.

Connect to calendars

Seamlessly synchronizes with in-house calendars.

Room amenities info

Configurable room information regarding room amenities: monitors, speakers, microphones, etc.

Abandoned meeting protection

A feature that marks a room as available for no-shows and “ghosted” meetings.

Advanced analytics

Analytics to show a room’s performance, usage, and other statistics.

Room finder

Select the type of room you need and see what is available.


Pricing per month starts at

$5.99 / device

$18 / device

Proprietary device

Meeting room displays that show room availability and support on-the-spot reservations.

Battery powered

Battery-powered displays that don’t require a continuous power supply.

Single-charge battery life

Devices that last months to a year before needing to be recharged.

up to 12 months

Wireless mount

Wireless wall mount that doesn’t require any installation costs.


Sustainable, ultra-low-power e-paper room booking displays.

PoE dock / adapter

Optional POE doc for wired internet connection and a power source.

Desk booking

Frictionless desk booking that supports on-the-fly reservations.

Equipment / Asset reservation

Make any company asset reservable through the scheduling software.

Parking space reservation

Support for parking space reservations and other transportation amenities.

Predefined timeslots

Desks can be reserved only at times that are specified by the office admin.


Abandoned desk reservation protection

The desk is automatically released if the user doesn’t check in.

Health screening

Optional health screening questionnaire for employees and visitors.

Custom amenities

Reserve a desk that has extra amenities.

Custom floor plan

Fully-customizable floor plans to support wayfinding and reservations.

Reservation reminders

Reliable reminders regarding upcoming reservations.

Export analytics data

Ability to export data regarding scheduling and usage analytics.

Reservation rules for individuals, teams, and departments

Configurable rules, groupings, and parameters for each desk.

Check peers presence

Overview of who will be in the office during the work week.

Easy map booking

Desk booking is available via the customizable in-app floor plan.

In-app analytics

Usage and booking analytics for the solution’s app.

Digital wayfinding

In-app wayfinding that shows rooms, desks, and additional information.

Active Directory

Single sign-on and multi-factor authentication for secure, simplified access to applications and systems.

Azure AD, Okta, OneLogin

Azure AD, Okta, OneLogin, Google Workspaces

Pricing per month starts at

$2.49 / user

$3 / user

Visitor Management

Capacity for visitor check-in and check-out.

Arrival notifications

Automatically sends notifications to specific individuals when guests arrive.

Guest pre-registration

Guests can pre-register online before even arriving at the office.

Real-time visitor log

Can collect analytics that supports contact tracing within the office.

Touchless QR code check-in

A contactless visitor check-in experience via a QR code.

Pre-check-in questionnaires

Optional questionnaires and health screening for visitors.

Bulk visitor registration

Invite multiple visitors at once by importing a CSV list.


Recurring visits

Create a recurring invite for everyone that visits you regularly.

Customizable visitor badges

Customize the badge design and choose specific fields to include in the printed version.

Check-out visitors

Several visitor check-out options.

Calendar integration

Invite visitors seamlessly through the calendar you use daily (Google, Office365, Exchange…)

Assign a desk to a visitor

Allocate specific workspaces to visitors.

In-App Analytics with visitor data export

Gain valuable insights and export visitor data for analysis and reporting.

Customizable branding

Display your custom message or your company’s logo.

NDAs & Document Signing

Set up different documents that a visitor needs to read and sign before entering the site.

Multi-location management

Manage visitor management across multiple locations with pay-per-location options.

Single Sign-On (SSO) and employee directories

Seamlessly integrate with existing systems for easy access and user management.

Pricing per month starts at

1 month Free Trial

$109 / location


$99 / user

3rd party integrations

Support for third-party integrations to further customize the booking experience.



Single sign-on

Single-sign-on authentication to enhance security.


Developers can develop third-party apps to extend the solution’s capabilities.

Mobile app

A native mobile app that supports office scheduling and wayfinding.

Joan: One place for all your workplace reservation needs

Joan offers comprehensive scheduling solutions as well as state-of-the-art displays that enhance the overall workplace experience for employees and visitors alike, giving it a competitive edge over Envoy.

  • The device is not just one more thing in the room or on a wall, it is also a good complement to the ambiance you want to achieve in that specific setting.
  • I love the idea of Joan. It’s something different, more professional, sharper looking. It is easy to install, plus people don’t want to walk up to another LCD.
  • We are happy with our Joan. I don’t know if it saves us time, but it definitely saves us the embarrassment of double booking our conference room.
  • No longer can people acquire a meeting room as a result of opportunism, and no longer can people play ignorant.
  • We chose Joan as it offered a good solution for boardroom management – taking away the hassle from our office manager.
  • We have more insight into room utilization thanks to the backend report Joan provides.
  • Once I looked at your onboarding packet it was pretty straightforward.
  • They certainly look good with the color (or monochrome) scheme that we have gone within the new area.
  • Yes, we love both our Joans. It’s completely changed how we manage our meeting rooms and I would say we would not be able to manage things effectively without them.
  • Joan is an excellent solution for any company that’s looking for transparent and effective assistance in organizing meetings.
  • Joan changed our meeting room planning by not changing it.

Frequently Asked Questions

Which is the best alternative to Envoy workplace platform?

Joan is a good alternative to Envoy for several reasons. Joan produces proprietary room schedulers which consume very little power. They can be easily mounted on any surface without drilling, wiring, or additional installation costs.

Joan simplifies the process of booking company assets such as desks, parking spaces, and equipment, making it hassle-free for employees. They can book what they need from their computers or the mobile app, ensuring an efficient day at work.

With Joan visitors’ registration is completely digital and hassle-free.

Joan is an all-in-one workplace management system that integrates into every office environment without changing the way the company works.

The workplace of the future is fluid.

Design your own and make the most out of it with a new management system — for you, your employees, and your business.