A desk booking system lets employees reserve workstations in advance, check in on arrival, and see where colleagues are sitting. Joan adds a live floor plan, colleague finder, and utilisation analytics so both employees and facilities managers get what they need from one platform. This streamlines the office experience for employees and optimizes workspace usage for businesses.

Hot desking means any desk, first come first served. A desk reservation system adds advance booking, confirmed availability, and colleague visibility before you arrive. Joan supports both: hot desks and permanently assigned desks, managed from the same admin console.

In today’s hybrid work environment, a desk booking system offers a win-win for both businesses and employees. These systems eliminate the frustration of desk hunting and guarantee a designated workspace, boosting productivity. It streamlines both office operations and empowers employees.

Joan user-friendly desk booking system eliminates the morning scramble for a workspace, guaranteeing employees a dedicated spot to focus and be productive. This not only reduces stress but also helps maintain a sense of routine.

For businesses, desk booking systems like Joan provide valuable data on space utilization. This allows them to optimize their office layout, potentially reducing real estate costs and creating a more agile work environment that caters to different work styles. Ultimately, desk booking systems like Joan foster a smoother office experience for everyone.

Desk booking solves the two main hybrid problems: unpredictability (will there be a desk?) and isolation (where is my team?). Joan’s colleague finder shows where teammates are booked, and auto-release ensures empty desks are available to anyone who needs them.

Joan produces an auditable attendance record by day, team, and location as a by-product of the desk reservation system. It is a facilities planning tool, not a surveillance system. Check-in is via QR scan or voluntary geolocation, not mandatory badge swipes.

Joan pricing is based on the number of desks under management. Contact Joan for a quote or start a free 30-day trial.

Employees confirm a booking by scanning the QR code at the desk, or automatically through geolocation check-in when they arrive on site. If nobody checks in, the desk auto-releases and becomes available to anyone else that day.

Yes. Joan supports permanently assigned desks alongside bookable ones, managed from the same admin console. Admins can also set booking windows and limits: how far in advance a desk can be booked, and for how long.

Yes. Joan connects to Azure Active Directory, Google Workspace, and Okta, so user provisioning and sign-in follow the identity infrastructure you already run. Employees book with their existing work account.

Desk analytics are in the Joan portal. The utilisation dashboard shows desk and floor occupancy over time, the most and least booked desks, daily occupancy percentages, and peak-day patterns — the numbers facilities teams use to right-size desk-to-headcount ratios before a lease renewal.

Booking a desk in an office refers to securing a specific workspace for yourself on a particular day or time slot. This is often done through a desk booking system, like Joan. Joan makes booking desks quick and easy, ensuring you have a designated spot to work productively when you head into the office.

To book a desk with the Joan Desk booking app, simply log in, select your location, pick a date and time, and choose an available desk from the interactive floor plan. Green desks indicate availability. Once selected, confirm your reservation, and you’re all set. Bookings can also be edited or canceled directly within the app.

Yes, Joan Desk booking supports departmental booking rules, as follows. Some desks can be fixed to a particular user (non‑reservable by others). You can create Departments, assign users, and assign desks to those Departments so only members of that Department can reserve them. You can also set occupancy limits per department to maintain distancing.

Admins can upload floor plan images in JPG or PNG format to visually represent your office layout. Desks are then added and positioned on the floor plan. Users can see the live floor plan in the Joan desk booking app and reserve desks based on real-time availability.

Yes, Joan provides analytics tools that give insights into desk usage, occupancy trends, and booking behaviors. Admins can filter data by location, date, or department and export reports for further analysis. This helps optimize office space and supports data-driven decisions.

Absolutely. The Joan Desk booking app supports unlimited floors and buildings. You can configure separate layouts for each space and manage them all from one central admin dashboard.

Yes, the Joan Desk booking app supports recurring reservations, ideal for employees with consistent in-office schedules. You can set up daily, weekly, or custom recurring bookings to save time.

If a user fails to check in within the designated timeframe, the Joan Desk booking system will automatically release the reservation, making the desk available to others. This helps prevent no-shows from reducing available workspace.

With the Joan Desk booking app, QR codes make reserving and checking into a desk quick, secure, and contactless. You can secure your preferred desk in advance using the mobile app, and when you arrive at the office, simply scan the QR code at the desk to confirm your reservation.

If you haven’t booked in advance, you can also scan a QR code on the spot to instantly book an available desk. If your first choice isn’t free, the Joan desk booking system will recommend nearby alternatives in real-time, so you’ll always find a great place to work with zero hassle. Plus, the app sends you a reminder notification when it’s time to check in, so you’ll never miss your reservation.