Office Setup Checklist
Organize Your New Office, Step by Step
At Joan Workplace, a company with around 100 employees specializing in software and hardware development (including electronic boards, devices, and logistics), moving our office required thorough planning and coordination. To help streamline your move, we’ve created a step-by-step checklist based on our experience—designed to save you time and stress.
Here’s what our checklist covers
Bureaucracy & Service Updates
We outline how to notify all service providers—utilities, internet, banks, suppliers, and logistics—well in advance. This ensures you don’t face any service interruptions during the move. We also cover how to time the official address change to align with your moving date.
Preparing the Old Office (if you are relocating)
From organising teams to setting clear timelines, we share tips on how to pack efficiently, label items by department (software, hardware, logistics), and ensure everyone knows their role. We emphasize the importance of clear communication to minimize disruptions to day-to-day work.
Hiring a Moving Service (if you are relocating)
Learn how to compare moving service offers, define the exact scope of the job (especially for sensitive equipment), and secure contracts that protect your assets. We cover the importance of meeting with movers beforehand to clarify expectations and ensure the move is well-coordinated.
Selecting the New Office
We walk you through the key factors to consider when choosing a new location—proximity to public transport and highways, parking availability, room for growth, and the needs of your teams. We emphasise the importance of involving employees in the decision-making process to ensure the new space fits both current and future requirements.
Setting Up the New Office
This step includes planning the new office layout with input from all teams, ensuring enough space for growth, and collaborating with architects. We also cover the vital elements of fire safety, emergency planning, and electrical installations to ensure your space is compliant and productive.
Budgeting
How to assess and manage the costs for construction, new equipment, moving services, and ongoing operational expenses. We share tips on setting a budget that allows for growth while preventing overspending.