Workplace Management
Set up Joan desk, parking and asset booking: floor plans, check-in options, departments, users and SCIM provisioning, plus integrations like Teams and Slack.
37 articles in 5 sections, and 3 more
Account configuration 4 articles
- Article1 October 2026How to enable and configure the Desk booking systemTo set up Joan desk booking, enable Desks in MyJoan under Settings > Desks > Overview, upload a floor plan, place desks on it and invite your team members to book.Read more
- Article1 October 2026Time slots for booking DesksUsing pre-defined time slots allows you to enable desk booking in an organized way.Read more
- Article1 October 2026How to replace/delete your floor planReplace a floor plan by uploading a new image in MyJoan under Settings > Floor plans; to delete a floor plan, first delete all desks on it, and note that a new image size moves existing desks.Read more
- Article1 October 2026How to set up Health & Safety questionnairesSet up Health & Safety questionnaires in MyJoan under Settings > Health: enable health screening per building, add a questionnaire and choose who must fill it in.Read more
Additional Desk booking features 9 articles
- Article29 September 2026Desk recommendation option for Joan Desk BookingIn the Joan Desk Booking mobile app, choose Desk and a time slot, and the app recommends a desk based on your previous choices or your assigned department.Read more
- Article29 September 2026How to share the floor plan to your displaySharing your current desk reservations within your office on an external display has never been easier with our Desk Booking functionality.Read more
- Article29 September 2026Desk Booking - AmenitiesAdmins and office managers create desk amenities in MyJoan under Settings > Desks > Amenities and assign them to desks, so employees can filter desks by amenity when booking.Read more
- Article30 September 2026Parking & Asset reservation systemA parking & asset reservation system is one of those things you don’t realize you need until you have it. The system has the power to refine the office experience by helping manage individual assets and parking spaces.Read more
- Article29 September 2026How to book an asset?The previously created assets in your MyJoan app are bookable resources that will help your employees communicate better in sharing the equipment within your company.Read more
- Article29 September 2026QR Code and NFC bookingIn the Joan Workplace mobile app, users scan a desk's QR code or tap its NFC tag to book, change or check in to that desk; both features are enabled by default.Read more
Show all 9 in Additional Desk booking featuresShow fewer
- Article30 September 2026Desk Booking - Check-in optionsWhen desk check-in is enabled, users must check in to a booked desk before it is released, by email or app notification, QR code or NFC tag, geolocation or a Zens smart desk sensor.Read more
- Article29 September 2026Desk and Asset Status Colors in Floor Plan View: A Quick GuideJoan floor plans use colors to show whether each desk or asset is available, occupied or assigned to a department, with separate schemes for today's view and future dates.Read more
- Article30 September 2026Desk Booking - DepartmentsDepartments let you reserve groups of desks for the members of one team, or assign a desk permanently to one employee; turn on departmental booking rules in MyJoan under Settings > Policies.Read more
Users 8 articles
- Article1 October 2026Add users to Joan WorkplaceOnce your account has been set up, it's time to introduce the system to your employees, to start booking rooms, desks and assets.Read more
- Article1 October 2026Inviting Joan Workplace app usersUsers do not get automatic invites to the Joan Workplace app, so you can plan your roll-out on your own terms.Read more
- Article29 September 2026Joan user roles / permissionsJoan has different user roles: the Admin can change every setting and manage billing, while Office managers manage buildings, floors, rooms, devices, floor plans, desks and users.Read more
- Article29 September 2026Instructions for Joan usersThe Joan Workplace app and the MyJoan web portal are here to make managing your workplace easier than ever.Read more
- Article29 September 2026Provision and manage users from JumpCloudJoan uses a System for Cross-Domain Identity Management (SCIM) to enable the automatic provisioning of users from JumpCloud. When enabled, all user management will be done only in JumpCloud and disabled on Joan's side.Read more
- Article29 September 2026Provisioning users from Okta with SCIMJoan uses a System for Cross-Domain Identity Management (SCIM) to enable automatic provisioning of users from Okta. When enabled, all user management will be done only in Okta and disabled on Joan's side.Read more
Show all 8 in UsersShow fewer
- Article30 September 2026Provision and manage users from Entra IDWith SCIM, Joan provisions users automatically from Microsoft Entra ID (formerly Azure Active Directory), and all user management then happens in Entra ID instead of MyJoan.Read more
- Article30 September 2026Provision and manage users from OneLoginJoan uses a System for Cross-Domain Identity Management (SCIM) to enable the automatic provisioning of users from OneLogin. When enabled, all user management will be done only in OneLogin and disabled on Joan's side.Read more
Integrations 12 articles
- Article29 September 2026Joan AI for Microsoft TeamsJoan AI is now available as a Microsoft Teams app, letting you access Joan's workplace management features without leaving Teams.Read more
- Article29 September 2026Joan AI in ClaudeJoan AI is now available as a connector in Claude, giving you access to Joan's workplace management features directly in your Claude conversations. With Joan AI in Claude, you can book meeting rooms, reserve desks, manage visitor invitations, and more — all through natural conversation, without switching to a separate app.Read more
- Article1 October 2026Zens IntegrationZens smart desk devices show each desk's status with a colored light, green for free, orange for reserved, red for occupied and blue for needs cleaning, using a sensor that detects occupancy.Read more
- Article30 September 2026ProDVX integrationThe ProDVX integration lets supported ProDVX Android devices running Joan on tablets show room availability with their LED lights; you need a ProDVX Portal account and a MyJoan account.Read more
- Article30 September 2026Using Joanbot on SlackWith Joanbot on Slack, you are able to book a room or resource on the same platform you use to talk with your coworkers.Read more
- Article1 October 2026Joanbot on Microsoft TeamsJoanbot lets you book a meeting room from Microsoft Teams by sending it a message in everyday language, once your MyJoan account is connected to Microsoft Teams.Read more
Show all 12 in IntegrationsShow fewer
- Article1 October 2026Joan integrationsStreamline your company's workplace experience by pairing Joan with third-party apps, or by building your very own unique integrations.Read more
- Article30 September 2026Jabra integrationA Jabra PanaCast camera counts the people in a meeting room and sends it to Joan, which then books the room when people are inside, ends empty meetings early and checks in to scheduled ones.Read more
- Article29 September 2026Joan integration with Cisco Webex Room KitWith the Cisco Webex Room Kit integration, Joan books a meeting room when people walk in and releases it when they leave; you need a Webex admin account and Room Kit version 9.12.0 or higher.Read more
- Article29 September 2026Zoom video calls and JoanIf you use Google Workspace, the Zoom for Google Workspace add-on adds a Zoom call automatically to every meeting you book through Joan; a Google Workspace admin installs it.Read more
- Article30 September 2026Crestron integrationUse a Crestron TSW-1070, TSS-1070, TSW-770 or TSS-770 touch panel as a Joan room display: open tablet.getjoan.com, pair the panel with MyJoan and assign a room.Read more
- Article29 September 2026Prism IntegrationThe Prism integration shows real-time room availability from Prism by JLL (Building Engines) on Joan room displays, while all bookings stay managed in Prism.Read more
Frequently Asked Questions 1 article
More in Workplace Management 3 articles
- Article29 September 2026Air Quality Insights in Joan AnalyticsAir Quality Insights is a new analytics feature in the MyJoan portal that gives workplace administrators visibility into the indoor environment, tracking temperature, humidity, and air quality using sensors built into Joan displays. This data helps teams understand and improve workplace comfort, health, and productivity without needing additional hardware.Read more
- Article1 October 2026AnnouncementsWith Announcements, admins send updates to all employees or selected locations, and employees read them in the MyJoan portal inbox or the Joan mobile app for iOS and Android.Read more
- Article29 September 2026QR Codes for Parking & AssetsWith Joan’s new QR code feature, booking shared resources has never been easier. You can now generate printable QR codes for parking spots and company assets directly from the MyJoan portal.Read more