Digital signage employee communications (15 practical uses for employee messaging)
Email remains the preferred communication method for 86% of professionals, but office workers now receive 121 emails daily. Critical announcements get buried alongside routine messages, automated notifications, and meeting confirmations. The very tool designed to improve workplace communication has become a barrier to it.
Digital signage employee communications cut through this noise. Instead of adding to overflowing inboxes, digital displays place information where employees naturally look during their workday.
Quickly jump to your desired section:
- What is digital signage for employee communications
- 15 ways to use digital signage for employee communications
- Best practices for digital signage employee communications
- Joan Workplace approach to employee communication signage
What is digital signage for employee communications
Digital signage for employee communications puts screens in strategic workplace locations to share targeted information with your team. Unlike customer-facing displays, these internal screens focus on operational updates, company announcements, employee recognition, and essential workplace information.
The system combines physical displays with content management software that controls what appears on screens and when. This creates communication touchpoints throughout your workplace, from manufacturing floors to office lobbies to meeting room entrances.
15 ways to use digital signage for employee communications
The opportunities to display information are many, depending on what communication pain points your workplace faces.
1. Company performance dashboards
Show sales figures, productivity metrics, and progress toward quarterly goals in real-time. Employees see how their work contributes to company success, which builds accountability and motivation across teams.
2. Emergency alerts and safety protocols
Override regular content instantly to broadcast emergency procedures, evacuation routes, or safety warnings. This capability works for everything from severe weather alerts to building security updates that require immediate employee attention.
3. Employee recognition programs
Display employee achievements, work anniversaries, and team accomplishments on rotating screens. Public recognition motivates performance while reinforcing company values and building positive workplace culture.
4. Meeting room availability
Show current bookings, and upcoming availability on screens outside conference rooms. Calendar integration ensures accuracy while preventing double bookings and scheduling conflicts.
5. Policy updates and compliance reminders
Display updated procedures, regulatory requirements, or safety protocols with visual elements. Regular rotation keeps compliance top-of-mind without overwhelming employees with lengthy documentation.
6. Training schedules and resources
Showcase upcoming training sessions, certification deadlines, and learning opportunities. Strategic placement encourages participation while ensuring employees never miss critical professional development requirements.
7. Wellness tips and health information
Share healthy eating tips, stress management techniques, and ergonomic reminders throughout the workplace. These gentle touchpoints support employee well-being while demonstrating company commitment to team health.
8. Social media feeds and customer feedback
Display curated customer testimonials, social media mentions, or review highlights. Real-time customer feedback creates awareness and reinforces quality standards across departments.
9. Industry news and market updates
Show relevant news headlines, competitor updates, or market trends that impact business operations. Shared industry knowledge helps teams make informed decisions and understand the broader business context.
10. Event announcements and countdowns
Promote company events with details, registration deadlines, and countdown timers. Visual reminders build anticipation and increase attendance at annual meetings, team-building activities, or celebration events.
11. Cafeteria menus and facility information
Display daily menus, parking updates, office maintenance schedules, or building hour changes. Practical information helps employees plan their day while reducing repetitive questions to administrative staff.
12. New employee introductions
Feature new team member photos, background information, and welcome messages from leadership. Public introductions help existing employees connect with new colleagues while making recent hires feel valued.
13. Motivational content and quotes
Share inspirational quotes, success stories, or achievement celebrations during challenging periods. Uplifting messages provide psychological support while reinforcing company values and maintaining team spirit.
14. Interactive polls and surveys
Promote internal surveys, pulse polls, or feedback opportunities that gather employee input on policies, benefits, or organizational changes. Higher visibility increases participation rates and demonstrates leadership commitment to employee voice.
15. Shift schedules and operational updates
Display shift assignments, production targets, quality metrics, or workflow changes that impact daily routines. Current operational information reduces confusion while ensuring teams work with accurate parameters.
Best practices for digital signage employee communications
- Strategic placement. Place screens in high-traffic areas like lobbies, break rooms, and main hallways for maximum visibility. Use task-specific locations like department entrances for targeted information to relevant employee groups.
- Content refresh frequency. Update information regularly to maintain interest without creating change fatigue. Push time-sensitive announcements immediately while rotating cultural content and recognition programs on longer cycles for adequate exposure.
- Message hierarchy. Use larger fonts and prominent placement for primary messages. Display secondary information in smaller formats or rotating content with clear visual organization to prevent information overload.
- Measuring effectiveness. Monitor screen functionality, content accuracy, and system uptime to ensure reliable information delivery. Gather employee feedback about message relevance, placement effectiveness, and content preferences to optimize your strategy continuously.
Joan Workplace approach to employee communication signage
Joan workplace digital signage works through a content management system that requires zero technical skills. You get pre-built templates for everything from emergency alerts to employee recognition, so your displays look professional without needing a design team.
Beyond the ease of use, Joan integrates the full workplace experience solutions instead of adding another system to manage. Meeting room and desk booking, parking and asset reservations, visitor management, and digital signage work together through one platform. This means fewer vendor relationships and consistent information across all employee touchpoints.
Ready to cut through email overload and get your communications seen? Contact Joan workplace specialists to discover how digital signage can transform your employee communications strategy.