Scheduling chaos is a thing of the past

A meeting room booking system is a software solution that streamlines the process of reserving conference rooms and other workspaces. These systems help eliminate double-booking, ensure everyone has a designated meeting space, and often integrate with calendars for a smooth workflow. 

For instance, Joan is a leading meeting room booking system that offers a user-friendly interface, real-time availability updates, and handy features like room booking displays to simplify the meeting experience for everyone in your office.

Installing a meeting room booking system can vary depending on the specific software you choose. However, most meeting room booking systems follow a similar process.

Joan, for example, offers a meeting room booking system with a straightforward installation process that can be completed in minutes, getting your office up and running with efficient meeting scheduling in no time.

Here’s a quick rundown:

• Create a Joan account and choose your preferred plan.
• Link your existing calendar (like Google Calendar or Outlook) to Joan.
• Set up your meeting rooms within Joan.
• Download the Joan Configurator app and use it to connect your Joan devices (or any compatible displays) to your Wi-Fi network.

Joan’s room booking system goes beyond dedicated Joan devices. The mobile app lets you manage bookings and see real-time room availability directly from your tablet, offering on-the-go flexibility to complement their intuitive in-room room booking system. You can check our dedicated page to it, here.

Firstly, you’d need to integrate with the Joan meeting room booking system. Joan seamlessly syncs with your calendar, allowing you to check room availability and book spaces directly within Teams or Outlook scheduling tools. This eliminates the need to switch between apps and ensures a streamlined workflow.

Here’s how the process goes generally:

• Install Joan: Set up your Joan meeting room booking system account.
• Connect Calendars: Within Joan’s settings, link your existing calendars from Teams or Outlook.
• Book Rooms in Teams/Outlook: When scheduling a meeting in Teams or Outlook, use the built-in room finder to see Joan-managed room availability and book directly – all within your familiar workflow.

Absolutely! Joan itself boasts a dedicated mobile app that seamlessly integrates with the meeting room booking system. This app empowers you to manage your bookings and check real-time room availability directly from your tablet or smartphone. So, whether you’re on the move or just prefer mobile convenience, Joan keeps you in control of your schedule.