The ultimate digital conference room signage solution

Traditional, outdated methods for managing meeting rooms are a drain on productivity and professionalism.

It’s time to embrace the future of workspace management with Joan cutting-edge digital meeting room signs. Discover how Joan advanced digital signage for meeting rooms is engineered to solve your biggest challenges, ensuring seamless operations and a truly modern office environment.

Experience unmatched benefits with Joan meeting room signage

Joan digital conference room signage delivers a powerful suite of benefits designed to elevate every aspect of your shared spaces. Our digital meeting room signs are more than just displays; they are catalysts for efficiency, professionalism, and optimized resource utilization.

  • Streamlined efficiency: Joan digital signage for meeting rooms provides real-time availability, allowing instant bookings and updates, which dramatically reduces administrative overhead and boosts overall productivity.
  • Enhanced professionalism: Project a sleek, modern image to employees, clients, and visitors alike. Our aesthetically pleasing digital meeting room signs instantly upgrade your office, reflecting a forward-thinking and organized culture.
  • Optimized space utilization: With Joan advanced analytics, you gain deep insights into how your conference rooms are truly being used. This data empowers you to make informed decisions, ensuring every space is utilized to its full potential and eliminating “ghost” bookings.
  • Effortless installation & sustainability: Joan unique battery-powered e-paper digital conference room signage offers unparalleled ease of installation and a significantly reduced environmental footprint, lasting months on a single charge.
  • Reduced disruptions: Our digital meeting room signs ensure everyone knows a room’s status, preventing accidental walk-ins and allowing your team to maintain focus and productivity.

Introducing Joan signage: Your ideal digital meeting room signs

Joan offers a range of purpose-built digital meeting room signs designed to perfectly fit the unique needs of every conference room and shared space in your organization. Each model of our digital conference room signage combines sleek design with powerful functionality, ensuring optimal meeting room signage performance.

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Joan 6 RE

Our most compact and efficient 6-inch e-paper display, the Joan 6 RE is ideal for individual room scheduling and basic booking. It offers up to 6 months of battery life, making it a highly sustainable and easy-to-install digital meeting room sign.

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Joan 6 Pro

As our premium, enhanced 6-inch e-paper display, the Joan 6 Pro is a robust digital conference room signage solution that is perfectly suited for demanding enterprise environments, offering superior performance and a smart magnet for effortless, secure mounting.

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Joan on any infrastructure

Joan offers unparalleled flexibility in deploying your digital meeting room signs. While our signature e-paper devices provide unique advantages, our powerful software platform is designed to adapt to your existing infrastructure, making Joan the most versatile digital conference room signage solution available. Learn more about Joan on any display here.

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Joan 13 Pro

For larger spaces or central overview needs, the Joan 13 Pro is a powerful 13-inch e-paper display. It’s designed to provide a centralized overview of schedules for up to 9 meeting rooms simultaneously, in addition to single-room scheduling. Boasting up to 12 months of battery life, the Joan 13 Pro is an expansive digital signage for meeting rooms solution, perfect for lobbies or high-traffic areas.

Each Joan device is a battery-powered e-paper display that you can mount directly outside each conference room or on the conference room door. Joan devices are wireless, meaning you can mount them using magnets. They have a sleek, customizable design, making them your ideal meeting room digital signage solution

Seamlessly connect your digital meeting room signs

The true power of Joan digital signage for meeting rooms lies in its ability to integrate flawlessly with your existing calendar and IT infrastructure. Our digital conference room signage pulls real-time data directly from your preferred scheduling applications, ensuring accuracy and eliminating manual updates.

Which calendar systems does Joan integrate with for room booking?

Joan provides seamless, real-time synchronization with all leading calendar platforms, including:

  • Microsoft Office 365 (Outlook, Teams)
  • Google Workspace (Google Calendar)
  • Microsoft Exchange (2010, 2013, 2016)
  • iCal (.ics)

We also offer a robust Joan API for custom integrations into other enterprise systems.
This comprehensive integration ensures that your meeting room signage is always up-to-the-minute, reflecting every booking, extension, or cancellation instantly across your entire organization.

Joan workplace digital signage

Joan capabilities extend far beyond simple meeting room booking. Our comprehensive Workplace Digital Signage (WDS) solutions empower you to utilize your digital signage for meeting rooms for a wide array of communication and operational needs across your entire facility.

  • We wanted to make a platform where everybody could come in and see if there’s a room open that they can schedule and work out of.

    Adam Fisk , Director of IT services at Tech Superpowers

  • I can just press ‘Occupied’ and Google Calendar gets synced and everybody’s happy because then you know, okay, this space is occupied

    Tom Peeters , Director of IT at Zavo

  • Deploying Joan Desk Booking App allowed us to optimize our office space and gather statistics. We love how easy it is to add floors and buildings.

    Karim Jouini , CEO at Expansya

  • Without Joan, we would need to employ someone to manage meeting rooms and help with wayfinding.

    Femke Veen , Community Manager at the Hague Tech

Frequently asked questions about digital conference room signage

What is digital signage for conference rooms?

Digital signage for conference rooms refers to electronic displays, typically placed outside meeting spaces, that provide real-time information about room availability, current schedules, and upcoming meetings. These systems integrate with your existing calendar platforms to automate updates and streamline room management, making digital meeting room signs an indispensable tool for modern offices.

How many digital signage displays I need for my office?

The number of digital signage displays needed depends on the size and layout of your facility, as well as your specific management goals for your meeting room signage. Joan offers various models, from individual room signs like the Joan 6 RE, Joan 6 Pro to the Joan 13 Pro, which can display the availability of up to nine rooms at a glance, allowing for flexible deployment across any number of spaces requiring digital conference room signage.

Why use digital signage for conference rooms?

Using digital meeting room signs significantly improves efficiency by eliminating manual scheduling and reducing interruptions. They enhance professionalism, optimize space utilization through real-time data, and create a more tech-savvy, productive work environment. This makes digital signage for meeting rooms a smart investment for any organization.

Why is digital signage important?

Digital signage is important because it transforms traditional, inefficient room management into a streamlined, real-time, and data-driven process. It boosts productivity, reduces scheduling conflicts, enhances communication, and provides valuable insights for optimizing your workspace, making digital conference room signage a critical asset.

What is “e-paper technology” and why is it better for room signs?

E-paper technology mimics the appearance of ink on paper, offering superior readability from any angle and in any lighting condition (even direct sunlight) without glare. Crucially, it only consumes power when the content changes, making it exceptionally energy-efficient (99% less power than LCDs) and truly sustainable compared to traditional screens, making it ideal for digital signage for meeting rooms.

How long does Joan battery last on a single charge?

Joan e-paper devices are designed for extreme energy efficiency. Depending on the model and usage frequency:

  • Joan 6 RE can last up to 6 months on a single charge.
  • Joan 6 Pro can achieve up to 6 months of autonomy.
  • The larger Joan 13 Pro can achieve up to 12 months of autonomy.

This significantly reduces energy consumption and maintenance needs compared to constantly powered LCDs, making Joan digital conference room signage a truly sustainable choice.

Is Joan difficult to install?

Absolutely not! Joan devices feature a true wireless design with magnetic mounting, allowing for self-installation in minutes on virtually any flat surface – no drilling, wiring, or IT expertise required. Just unbox, stick the magnetic mount, and connect to your Wi-Fi to get your digital meeting room signs up and running.

Can I use Joan software on my existing LCD screens or tablets?

Absolutely. Joan powerful software platform is flexible and can be deployed on a wide range of existing LCD displays, including tablets (iPad, Android) and large-format screens, allowing you to integrate Joan comprehensive workplace management capabilities without needing new e-paper hardware for every space.

Which calendar systems does Joan integrate with for room booking?

Joan provides seamless, real-time synchronization with all leading calendar platforms, including:

  • Microsoft Office 365 (Outlook, Teams)
  • Google Workspace (Google Calendar)
  • Microsoft Exchange (2010, 2013, 2016)
  • iCal (.ics)

We also offer a robust Joan API for custom integrations into other enterprise systems, ensuring your digital meeting room signs are always perfectly synced.

Can Joan displays show more than just meeting schedules?

Yes! While primarily designed for meeting room booking, Joan devices, especially when combined with our Workplace Digital Signage solutions, can display a wide range of custom content. This includes company branding, news, safety information, organizational charts, KPIs, and even emergency alerts. The Joan 13 Pro is also specifically designed to show an overview of multiple rooms’ schedules simultaneously, expanding the utility of your digital conference room signage.

How does Joan prevent “ghost” bookings or meeting room squatters?

Joan employs an intelligent auto-release feature. If a scheduled meeting doesn’t check in on the Joan device within a pre-set timeframe, the system automatically releases the room, making it instantly available for others to book and ensuring optimal space utilization. This effectively eliminates wasted “ghost” booked rooms, a common problem solved by effective digital meeting room signs.

What are the differences between Joan 6 RE, Joan 6 Pro, and Joan 13 Pro?

  • Joan 6 RE: Our most compact and efficient 6-inch e-paper display, ideal for individual room scheduling and basic booking with up to 3 months battery life. A perfect entry point for digital meeting room signs.
  • Joan 6 Pro: An enhanced 6-inch e-paper display with advanced security features (WPA3, TLS 1.3), full capacitive touchscreen, and extended battery life (up to 6 months), suited for enterprise environments seeking robust digital conference room signage.
  • Joan 13 Pro: A larger 13-inch e-paper display designed to provide a centralized overview of schedules for up to 9 rooms simultaneously, in addition to single-room scheduling, perfect for lobbies or high-traffic areas. It boasts up to 12 months battery life, making it a powerful digital signage for meeting rooms solution.

Is Joan secure?

Yes, data security is a top priority. Joan (and our parent company Visionect) adheres to ISO 27001, the internationally recognized standard for information security management. This certification ensures we maintain rigorous, independently audited security measures to protect your sensitive data from unauthorized access and risks, ensuring your digital conference room signage operates with the highest security.