Joan vs. APPSPACE
Why Joan is the #1 Appspace Alternative
Appspace is built for digital signage, not workplace booking. Joan is the all-in-one platform designed for scheduling rooms, desks and visitors with zero IT setup. Simple to install, easy to use and trusted by teams worldwide, Joan helps you reduce wasted space, cut scheduling chaos and create a workplace everyone loves.
Workplace booking should be simple
Appspace was built for digital signage first and only later tried to cover workplace booking. That means endless configuration, third-party integrations and patchy support that drain IT resources. Teams end up paying extra fees for basic features and juggling multiple vendors for software, hardware and support.
Too complex to manage
Endless configuration, patchy support, and tools that feel like they were built a decade ago.
Hidden costs & integrations
Extra fees for basic features. Multiple vendors for software, hardware, and support.
Poor User Adoption
If your team avoids the system, it’s not working. Simpler is better.
comparing features
Joan vs. Appspace
Core features
Room, desk, visitor, parking
Localized Interface
Wireless devices (E‑ink)
Hardware flexibility
Calendar integration
Offline mode
Custom branding
Sustainability focus
Total cost of ownership
Free trial
Where Joan stands out from other Appspace alternatives
Smarter Scheduling, Less Chaos
Appspace was built for digital signage first, so booking features feel secondary. Configuration is complex and scheduling isn’t always seamless. Joan is built for booking from the ground up, helping teams reserve rooms in seconds without conflicts.
No drilling, no wiring required
Appspace relies on third-party hardware that often requires cabling, screens, and IT setup. Joan displays mount wirelessly, run on long battery life, and can be installed in minutes without drilling or wiring.
Use the devices you already own
Appspace pushes customers into proprietary or partner hardware ecosystems. Joan runs on tablets, phones, or its own e-paper displays, giving teams the freedom to scale using the devices they already have.
Works with the tools your team already uses
Appspace integrates best with its own signage suite, and calendar support is limited. Joan connects natively with Google Workspace, Microsoft 365, Slack, Zoom, and more, so your team can book directly inside the tools they already use.
Everybody knows when the room is booked or not. It’s a very clear way to say: ‘Stop! Don’t go there because someone else took the room. It was really helpful because we didn’t change the way we booked the room.
Lucio Ferranti , CEO at Energy Group
Joan is the perfect solution—sleek, wireless, and so intuitive our team started using it without any training.
Topher Ohlin , IT Admin at Planning Center
So far we have had no trouble during the onboarding process or using it. I am very pleased, so far. I also love the design. I know it is not important to the people who think that only functionality matters, but if you have functionality WITH a nice and clean design, that makes the experience so much better.
Isabela Simoes , Administrative Assistant at Master Electronics
The unique aspect of Joan is that it does not require power going to the unit; you can mount them anywhere. The battery life lasts anywhere from four to five months. Very easy to set up and does not require any user training.
Pablo Gersberg , Senior Vice President at Neumora
We wanted to make a platform where everybody could come in and see if there’s a room open that they can schedule and work out of.
Adam Fisk , Director of IT services at Tech Superpowers
Joan works with your stack. And meets your standards.
Integrations
Google Workspace, Microsoft 365, Slack, Teams
Compliance
Certified for GDPR, SOC 2, and ISO/IEC 27001 compliance
AI Capabilities
Smart booking recommendations, auto-rescheduling
Sustainability
E-paper display uses 99% less energy than tablets
All-in-one pricing. All features included.
Joan gives you everything in one simple plan with software, updates and support included without hidden costs or third-party add-ons.
Start for free, than pay less!
Unbeatable pricing for additional users and devices.
Enterprise-ready with volume discounts and SLAs.
Frequently asked questions about Joan vs Appspace
What’s the main difference between Joan and Appspace?
Joan is a purpose-built solution for room, desk, visitor and asset management with integrated wireless devices and a simple setup. Appspace is a broader platform focused on digital signage and workplace communications, which often requires more configuration and third-party hardware.
Which is the best Appspace alternative?
Joan combines software and hardware and is ideal for offices that want a focused, scalable room and resource booking experience. It is perfect if you’re looking for a scheduling-first solution that’s easy to deploy, cost-transparent, and energy-efficient.
Do I need IT support to install Joan vs Appspace?
Joan is designed for fast, low-touch setup. Most customers install and configure it without needing IT support. Appspace typically requires more technical steps, such as device configuration, calendar mapping and user role assignments within the platform.
Do Joan and Appspace work with existing calendars?
Both support Google Workspace and Microsoft 365. However, Joan offers a simpler integration process via a direct calendar sync, without the need to build display “cards” or manually assign calendars to devices.
Can I use my existing tablets with Joan instead of buying new hardware?
Yes. Joan works on any Android tablet, iPad or browser-based display. You can also use Joan’s proprietary e-paper devices for a fully wireless, ultra-low power option with no charging or cabling required.
Does Joan offer a free trial?
Yes. Joan offers a 30-day free trial that includes full access to the platform and device setup. Appspace also offers a trial, but it is limited to 14 days and applies only to the software environment.