Joan vs. appspace
Finding the perfect solution for a hybrid workspace is tricky. Are you looking for a more focused workplace system like Joan or a jack-of-all-trades like Appspace? Let’s find out which software will have more of an impact on your employees and visitors.
Joan is an all-in-one workplace management system that streamlines room management, desk booking, and visitor registration. It eliminates complexity and friction in the flexible workspace and improves employees’ experience.
Appspace is a software platform that combines digital signage, employee communication, and space utilization analytics. The software helps organizations create an efficient work environment that drives collaboration.
We have created a list of solutions and features that clearly demonstrate the advantages of each platform.
Room booking
Simple room booking options that update in real-time.
Localized Interface
User interface is available in multiple local languages.
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Custom branding
Customizable branding that promotes the company’s image.
Runs on any tablet
A scheduling platform that’s compatible with any tablet.
Reserve on spot
Reserve available rooms on-the-spot from the display or app.
Connect to calendars
Seamlessly synchronizes with in-house calendars.
Room amenities info
Configurable room information regarding room amenities: monitors, speakers, microphones, etc.
Abandoned meeting protection
A feature that marks a room as available for no-shows and “ghosted” meetings.
Advanced analytics
Analytics to show a room’s performance, usage, and other statistics.
Room finder
Select the type of room you need and see what is available.
Pricing per month starts at
$5.99 / device
$38 / device & user
Proprietary device
Meeting room displays that show room availability and support on-the-spot reservations.
Battery powered
Battery-powered displays that don’t require a continuous power supply.
Single-charge battery life
Devices that last months to a year before needing to be recharged.
up to 12 months
Wireless mount
Wireless wall mount that doesn’t require any installation costs.
E-paper
Sustainable, ultra-low-power e-paper room booking displays.
PoE dock / adapter
Optional POE doc for wired internet connection and a power source.
Desk booking
Frictionless desk booking that supports on-the-fly reservations.
Equipment / Asset reservation
Make any company asset reservable through the scheduling software.
Parking space reservation
Support for parking space reservations and other transportation amenities.
Predefined timeslots
Desks can be reserved only at times that are specified by the office admin.
Partial
Abandoned desk reservation protection
The desk is automatically released if the user doesn’t check in.
Health screening
Optional health screening questionnaire for employees and visitors.
Custom amenities
Reserve a desk that has extra amenities.
Custom floor plan
Fully-customizable floor plans to support wayfinding and reservations.
Reservation reminders
Reliable reminders regarding upcoming reservations.
Export analytics data
Ability to export data regarding scheduling and usage analytics.
Reservation rules for individuals, teams, and departments
Configurable rules, groupings, and parameters for each desk.
Check peers presence
Overview of who will be in the office during the work-week.
Easy map booking
Desk booking is available via the customizable in-app floor plan.
In-app analytics
Usage and booking analytics for the solution’s app.
Digital wayfinding
In-app wayfinding that shows rooms, desks, and additional information.
Active Directory
Single sign-on and multi-factor authentication for secure, simplified access to applications and systems.
Azure AD, Okta, OneLogin
Pricing per month starts at
$2.49 / user
$3 / unique users
Visitor management
Capacity for visitor check-in and check-out.
Arrival notifications
Automatically sends notifications to specific individuals when guests arrive.
Guest pre-registration
Guests can pre-register online before even arriving at the office.
Real-time visitor log
Can collect analytics that supports contact tracing within the office.
Touchless QR code check-in
A contactless visitor check-in experience via a QR code.
Pre-check-in questionnaires
Optional questionnaires and health screening for visitors.
Bulk visitor registration
Invite multiple visitors at once by importing a CSV list.
Partial
Recurring visits
Create a recurring invite for everyone that visits you regularly.
Customizable visitor badges
Customize the badge design and choose specific fields to include in the printed version.
Check-out visitors
Several visitor check-out options.
Calendar integration
Invite visitors seamlessly through the calendar you use daily (Google, Office365, Exchange…)
Assign a desk to a visitor
Allocate specific workspaces to visitors.
In-App Analytics with visitor data export
Gain valuable insights and export visitor data for analysis and reporting.
Customizable branding
Display your custom message or your company’s logo.
NDAs & Document Signing
Set up different documents that a visitor needs to read and sign before entering the site.
Multi-location management
Manage visitor management across multiple locations with pay-per-location options.
Single Sign-On (SSO) and employee directories
Seamlessly integrate with existing systems for easy access and user management.
Pricing per month starts at
1 month Free Trial
$109 / location
$3 / unique users
3rd party integrations
Support for third-party integrations to further customize the booking experience.
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Single sign-on
Single-sign-on authentication to enhance security.
API
Developers can develop third-party apps to extend the solution’s capabilities.
Mobile app
A native mobile app that supports office scheduling and wayfinding.
Joan’s combination of intuitive software and proprietary ePaper displays makes it ideal for any office that wants to elevate the workplace experience for both employees and visitors. While Appspace is a capable platform, it can’t manage company assets and impact the office space the way Joan does.
Joan’s award-winning room booking displays can be mounted on any surface without drilling, wiring, or extra installation cost. Joan also syncs with your in-house calendar and is ready to streamline room scheduling in no time.
Joan Desk and Asset booking streamline desk, parking, and office equipment bookings. Joan Visitor management offers comprehensive features for digital check-ins. Appspace lacks versatility in office assets and visitor registration.
Enhanced control and convenience with Joan’s desks: Predefined timeslots for reservations within office hours, plus automatic release of abandoned bookings to optimize desk utilization and workflow.
The best alternative to Appspace is Joan.
Joan offers a comprehensive workplace management solution that includes meeting room booking, desk booking, visitor management, and asset reservation.
It provides proprietary ePaper displays with an intuitive user interface, making it easy to manage room reservations and enhancing the overall workplace experience.
While Appspace offers a wider spectrum of features (e.g. communication), Joan is a better solution for the workplace management areas mentioned above.
If you’re looking for an immediate improvement in scheduling and office processes, Joan is definitely the right choice.
Design your own and make the most out of it with a new management system — for you, your employees, and your business.
