How to enable and configure the Desk booking system

To start using Joan desk booking, enable Desks in MyJoan, then upload a floor plan and place your desks on it.

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1. Log in to your MyJoan account. If you don't have one yet, sign up at my.getjoan.com.
2. Navigate to Settings, then click on Desks -> Overview
3. Toggle the 'Enable Desks' button

Once the Desk booking system is enabled, configure it with the steps below.

**1. You will need to upload your floor plan**
The floor plan image needs to be in a JPG or PNG format (the max file size is 20MB). If you have them in .PDF format you can use an online tool to convert them. The floors are used by your team members when booking the desks, so please crop the images into logical sections before uploading (you can use PicResize or Website Planet Image Compressor online tools).

2. Now, you need to add desks to the floor plan.

Click anywhere on the floor plan. A new window will appear and you will need to name the desk. You have the option to assign the desk to a specific department or person, by selecting it from the drop-down menu. You also have the option to enable or disable the desk for bookings. Click on Create.

The newly created desks will appear as dots on the Floor plan.

**Adding Assets to Your Floor Plan**
Assets utilize the exact same logic and interactive layout mechanics as desks. If you want to visually place resources like printers, monitors, or parking spots on your office map, navigate to Parking & Assets → Layout in the left menu.

Repositioning a desk

1. Navigate to Settings and then Desks
2. Click on the desk and Edit Desk option on the right side
3. Click on **Reposition**\
4. Click where you want the desk positioned and the desk will automatically be repositioned.

**Deleting a desk**
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1. Navigate to Settings and then Desks
2. Click on the desk you wish to delete
3. Click Edit desk, and then click delete

This is it! You’re ready to add users to Joan Workplace.

You can stay informed about recent changes and updates by clicking on the "Latest changes" at the bottom of the page. A changelog is a document that lists all the updates and new features that are added to Joan Office. The red dot will indicate the number of new messages.

If you encounter any issues, feel free to reach us via support@getjoan.com or submit a ticket via our support ticket form.