Room calendar sharing for co-working spaces

To avoid duplicating the room resource in both calendars, and to avoid overlapping bookings you can set up your room resource to be visible and bookable in other calendar solutions.

1. Open your Microsoft 365 calendar (outlook.office.com/calendar).
2. In the top-right corner, click Settings and go to View all Outlook settings.
3. Go to Shared calendars and select the calendar you want to publish.

4. Copy the ICS link.
5. Open your Google Calendar (calendar.google.com).
6. Click the + button next to Other calendars and select From URL.

7. Paste the ICS link in the URL of Calendar field and click Add calendar.

The room resource calendar now shows in Google Calendar with its meeting information.

1. Log in to your Google Calendar (calendar.google.com).
2. Go to your room resource and open Settings and sharing.

3. Make the room resource calendar available to the public. This is needed for it to integrate with Microsoft 365.

4. Go to Integrate Calendar and copy the Public address in iCal format URL.
5. Open your Microsoft 365 calendar (outlook.office.com/calendar).
6. Click Add Calendar.
7. Go to the Subscribe from web section and paste the URL you copied.

8. Enter the calendar name (your room resource name) and select the Add to option.
9. Click Import.

The room resource calendar now shows in Microsoft 365.

In case you need any additional assistance, please reach out to support@getjoan.com.