Free meeting room calculator · No sign-up

How many meeting rooms does your office actually need?

Most offices still run on the “1 room per 10 employees” rule. It doesn’t account for hybrid work. Answer 4 questions and get the number that’s right for yours.

Answer 4 questions and get your plan
Free · 2 minutes · Download as PDF · No sales call
How it works

Four questions. Your room plan in 2 minutes.

No spreadsheets, no guessing. Just the number that fits your team’s actual setup.

Step 1

Answer 4 quick questions

Team size, how many days people come in, meeting frequency, and typical room size. Nothing else — takes about 2 minutes.

2 minutes
Step 2

Get the right number

We calculate the rooms you need, broken down by size: small (2–4 people), medium (5–8), and large (9+). Based on your setup, not a generic ratio.

Instant
Step 3

See what each room needs

Booking display, calendar setup, and AV requirements for each room type. Download as a PDF and pass it straight to IT or facilities.

Free PDF download
What you’ll get

What you get in 2 minutes.

Not “1 room per 10 people.” The number that fits your team size, hybrid policy, and how you actually meet.

🏢

The right number of rooms

The number that accounts for your team size, how many days people come in, and how you use meeting time. Not an average.

Adjusted for hybrid
📐

Room size breakdown

A split by room type: small (2–4 people), medium (5–8), and large (9+). Based on your meeting habits, not a guess.

Sized to how you meet
📅

What tech goes in each room

Booking display, calendar integration, and AV setup for each room type. So IT knows what to order before day one.

Joan covers all of it
📄

A PDF ready to share

Download your room plan and send it to IT, facilities, or your manager. One document. No back-and-forth.

Free PDF download
FAQ

Frequently asked questions.

Quick answers about the calculator.

The 1-per-10 rule ignores how your team actually works. A 50-person hybrid team that meets twice a week needs far fewer rooms than a 50-person full-time office. This calculator factors in working model, meeting frequency, and typical meeting size. The conference room ratio changes significantly depending on those three things alone.
Yes, completely free. Answer 4 questions and see your room plan on screen. Enter your work email to get a PDF copy. No credit card, no trial, no sales call.
It’s based on data from thousands of office setups and gives you a strong planning baseline. The output is a recommended range. Your exact needs may vary based on your meeting culture. Treat it as a starting point, then adjust up or down as you see fit.
Yes. Download it as a PDF and pass it to IT, facilities, or your manager. It has your room count, size breakdown, and tech list in one document.
Joan is a meeting room booking platform. Displays outside each room, desk booking, visitor check-in. It shows up in the plan as the recommended solution for room booking — because it is. No sales pitch.

Ready to get your number?

Get my room plan