Best Sign in App Alternatives in 2026: Prices and Reviews

Sign In App is a well-regarded visitor management system trusted by over 30,000 workplaces. It does core visitor check-in well — contactless sign-in, pre-registration, evacuations, employee sign-in, and compliance logging are all solid. It’s particularly strong for straightforward front-desk environments where a clean, reliable sign-in experience is the main goal.

But as organisations grow or their requirements become more specific, recurring friction points emerge. The most common: Sign In App doesn’t connect deeply enough with enterprise IT infrastructure, and customisation of check-in flows and badge printing hits a ceiling faster than expected. For teams in regulated industries or with complex security requirements, the platform often lacks the compliance depth they need. Add in a per-site pricing model that multiplies as locations grow, and many teams find themselves searching for something that fits better.

We’ve compared 7 alternatives on visitor management depth, integration capabilities, security features, and pricing — so you can make the switch confidently. Joan is included and we’ll explain exactly who each tool is best for.

Quickly jump to:

Why teams start looking for Sign In App alternatives
The 7 best Sign In App alternatives in 2026
How to choose the right Sign In App alternative
Frequently asked questions about Sign In App alternatives

Security and compliance depth runs out before requirements do

This is the most common reason organisations outgrow Sign In App. Teams in regulated industries — financial services, pharma, legal, government — often discover that Sign In App’s security layer doesn’t go deep enough for their needs. Block list screening against external watchlists, automated NDA compliance with strict audit trails, and tight data privacy controls with configurable retention periods are either absent or require significant customisation to approach. Physical security integration is a particularly common gap: larger organisations frequently need their visitor management system to trigger temporary access credentials through their access control system (door badges, building passes) — a workflow Sign In App doesn’t support natively without third-party middleware. Users sourced from Reddit’s r/sysadmin community specifically flag this access control gap as the deciding factor when switching.

Integration with enterprise systems hits a ceiling

Sign In App connects with Azure AD / Entra ID, Google Workspace, Teams, and Slack on all plans — and that covers most straightforward offices. But SSO and SCIM directory provisioning are gated behind the Pro plan (~$1,890/site/year), which means organisations where directory sync is a baseline IT requirement immediately face the highest tier. Teams also report that native integrations don’t always work seamlessly with their specific HR or CRM setups, and the webhook/API options require more technical overhead than sales presentations suggest. Sign In App’s own customisation page acknowledges limits on check-in flow logic that organisations with complex visitor types (contractors, delivery personnel, VIP visitors on separate flows) regularly hit.

Per-site pricing compounds faster than expected for multi-location organisations

Sign In App prices per site per year, and every building with a different postcode or zip code requires its own subscription — no exceptions and no multi-site discount unless purchasing 10 or more sites. For companies with satellite offices, distribution centres, or regional hubs, costs multiply directly with headcount of locations rather than with usage. Users on Reddit flag specific frustration at being billed for a full second subscription for a building physically adjacent to their first location. Combined with add-ons for Time & Attendance and the Spaces desk booking module, total costs at five or more sites often surprise procurement.

Hardware reliability affects the first impression it’s supposed to create

The most operationally disruptive complaint in Sign In App reviews on Capterra and G2 is consistent: badge printers disconnect from the software without warning, often precisely when a visitor is arriving. Support for hardware troubleshooting is available but described as inconsistent in resolving the root cause. The optional floor stand has no height adjustment without a separate accessory purchase. For a product whose core value is a smooth, professional first impression for visitors, hardware reliability at check-in is the single biggest day-to-day operational risk.

1. Joan — Best for offices that want a full workspace platform with reliable physical visitor badging and no printer dependency

Joan takes the opposite approach to Sign In App: visitor management, room booking, desk booking, digital signage, parking, and asset reservations are all native to the platform from day one — not bolted on, not add-ons, and not capped at 50 or 100 desks.

The sharpest differentiator for Sign In App users is the Joan ePaper badge. Sign In App issues visitors a printed paper badge from a Brother printer — which depends on the printer being connected, charged, and working. Joan issues a physical ePaper badge that requires no printer: battery-powered, always readable in any light, issued at check-in with no connectivity dependency. The hardware failure risk that makes up a significant portion of Sign In App support calls simply doesn’t exist. The Joan ePaper badge also functions as a tangible physical identification credential — visitors carry a real, professional badge for the duration of their visit, which addresses the “physical presence and identification” security requirement without needing access control integration.

For offices where IT integration depth matters, Joan includes SSO across all plans without requiring an upgrade to the highest tier.

What makes Joan stand out

Joan ePaper badge — a physical visitor badge issued on arrival with no printer required; eliminates hardware reliability as an operational risk at the front desk; functions as a physical identification credential throughout the visit
Full workspace platform in one subscription — rooms, desks, signage, parking, and assets all included with no booking caps and no add-on modules
ePaper displays at every door — Joan 6 RE, Joan 6 Pro, Joan 13 Pro show live space availability without anyone opening an app; always-on, no screen burn, years on a single charge
SSO included across plans — no need to reach the most expensive tier to enable directory integration

Joan pricing

Plans start at €49/month. Pricing scales by users (€0.99/user/month additional) and device licences (€9.99/device/month additional) — not by feature. Hardware (Joan 6 RE, Joan 6 Pro, Joan 13 Pro, Joan ePaper badge) is a one-time purchase. Free 30-day trial available. See current pricing at getjoan.com/pricing.

Joan limitations

Joan visitor management doesn’t include block list screening against external watchlists, ID scanning via Veriff, or integration with access control systems for automatic door credential issuance — for those use cases, Envoy Premium, Eptura Visitor, or iLobby are the right choices
Getting the full ePaper display experience at every door requires Joan hardware; Joan on any display is available if you already own screens

Best for: Any office managing physical workspaces that wants reliable visitor management, a professional physical badge, and a full workspace platform — without the printer dependency, the desk booking cap, or the add-on pricing of Sign In App.

Start your free Joan trial here.

2. Envoy — Best for enterprises that need deep visitor compliance and access control integration

Envoy is the most direct market competitor to Sign In App and goes significantly further on security and compliance. Block list screening against external watchlists, ID scanning via Veriff, facial recognition auto-sign-in, and native access control integrations (Kisi, Brivo, Genetec, and others) are all available — which is exactly the feature set that organisations leaving Sign In App for security reasons are looking for. Room booking (Reservations), digital signage (Screens), and emergency notifications are each separate paid products on top.

What makes Envoy stand out

Block list screening, ID scanning, and access control integration — the security and compliance features Sign In App doesn’t cover
Access control integrations automatically issue temporary building credentials to visitors on check-in — the door badge workflow Sign In App requires middleware to achieve
Virtual Front Desk option with video intercom for unmanned reception points

Envoy pricing

Visitors: Free (100 entries/month, 50 employees max), Standard $109/location/month (annual), Premium $329/location/month (annual), Enterprise custom. Room booking (Reservations): $60/bookable resource/year separately. Screens: $144/device/year separately.

Envoy limitations

Every capability is a separate bill — Visitors, Reservations, Screens, and Deliveries are each priced independently; multi-location orgs with multiple modules see costs stack quickly
Block list, ID scanning, SSO, and access control integrations are all Premium-only ($329/month) — teams on Standard don’t get the security features that are usually the reason for choosing Envoy over Sign In App in the first place
iPad-only for visitor kiosks — iOS 10+ required; no Android; each iPad costs $500+ per entry point

Best for: Enterprises where visitor security compliance and access control integration justify the per-module cost, and where IT can support iPad deployment at every door.

→ Looking for Envoy alternatives instead? See the list for the best Envoy Alternatives here.

3. Eptura Visitor (formerly Proxyclick) — Best for enterprise compliance-grade visitor management with audit trails

Proxyclick rebranded as Eptura Visitor following its acquisition by Condeco (now Eptura) in 2022. It’s a compliance-focused visitor management platform built for regulated industries — financial services, pharma, manufacturing — where visitor pre-screening, watchlist checks, access control integration, and detailed audit trails are non-negotiable requirements rather than premium upgrades.

What makes Eptura stand out

Watchlist screening, ID verification, and access control integration are core features, not upgrades
Enterprise SSO (SAML, SCIM) and deep directory integration
Compliance audit trails at a level of detail suited to regulated industries

Eptura pricing

From $100/location/month (Essential), $300/location/month (Premium), Enterprise custom. Note: multiple Capterra reviewers flag 30–60% price increases since the Eptura acquisition — confirm current rates directly with sales before relying on published figures.

Eptura limitations

Visitor management only — no desk booking, room booking, or digital signage; you’ll need a separate tool for workspace management
Post-acquisition roadmap uncertainty — feature development has slowed since Eptura acquired Proxyclick; support is more contract-tier dependent than under previous ownership
Pricing has risen significantly post-acquisition and requires a sales conversation to confirm

Best for: Large enterprises in regulated industries where visitor security and audit compliance are the primary requirement, and workspace booking is handled by a separate tool.

→ Looking for Eptura alternatives instead? See the list for the best Eptura alternatives for 2026 here.

4. iLobby (FacilityOS) — Best for high-security and manufacturing environments needing modular visitor and safety management

iLobby (now FacilityOS) is a modular operational security platform used in manufacturing, logistics, and government facilities where visitor management overlaps with contractor compliance, emergency response, and physical security. VisitorOS is the visitor management module; ContractorOS, EmergencyOS, and LogisticsOS are separate modules that stack on top.

What makes iLobby stand out

Purpose-built for high-security environments: credential checks, contractor certifications, and compliance requirements are core workflows
Access control integration for automatic temporary credential issuance — the door badge workflow most visitor management tools require middleware to achieve
Modular design lets you start with visitor management and add contractor or emergency response modules as needed

iLobby pricing

VisitorOS: $199/location/month (Corporate), $275/location/month (Enhanced — most popular), Enterprise custom. Additional modules: EmergencyOS $249/month, LogisticsOS $99/month, SecurityOS $199/month. Annual billing required. Note: iLobby supplies and manages all hardware — you cannot use your own iPads or Android tablets.

iLobby limitations

Managed hardware only — you cannot bring your own devices; iLobby-supplied managed iPads are required; this creates hardware lock-in and additional cost beyond the software subscription
Modular pricing adds up fast — a fully deployed FacilityOS setup covering visitor, contractor, and emergency management can exceed $700/month per location before enterprise pricing
No desk or room booking — a security platform, not a workspace management tool

Best for: Manufacturing facilities, logistics hubs, government buildings, and regulated environments where contractor compliance and physical security are as important as visitor sign-in.

5. Archie — Best for offices wanting visitor management and space booking at a comparable price point, with Android support

Archie covers visitor management, desk booking, and room booking in a single platform — without Sign In App’s desk booking cap or the add-on pricing for the Spaces module. It supports Android and iPad, and its visitor management pricing ($109/location/month Starter) is directly comparable to Sign In App Enhanced on a per-site basis.

What makes Archie stand out

Visitor management and full space booking in one platform — no 50 or 100 desk cap
Android AND iPad support — works on hardware you already have
Native recurring bookings and room buffer time — two gaps in Sign In App Spaces

Archie pricing

Visitor management: Starter $109/location/month, Pro $185/location/month, Enterprise custom. Desk booking: from $2.80/desk/month (min. $159/month), Pro from $3.50/desk/month (min. $249/month).

Archie limitations

No recurring desk booking — “book the same desk every Tuesday” doesn’t exist; it’s the most frequently requested missing feature in Archie reviews; you rebook manually each time
Floor maps degrade at scale — offices with large open-plan floors need to manually segment the plan into sections or the map becomes unnavigable; meaningful setup overhead for large offices
Coworking billing layer is always present — member invoicing and subscription tools are baked into the admin UI and can’t be hidden; standard corporate offices find it cluttered
Integration reliability has been inconsistent — 2026 reviews include reports of directory integrations repeatedly disconnecting; Archie acknowledges this is an active development area

Best for: Corporate offices and flexible workspace providers that need visitor management and desk/room booking on one platform without booking caps, and where Android hardware support matters.

6. Skedda — Best for offices that want booking with optional visitor management

Skedda is a clean, map-based space booking tool that recently added visitor management as a new feature (available on higher plans). Its booking rules engine is one of the most configurable in the market. If the main frustration with Sign In App is the Spaces booking cap, and visitor management is a secondary requirement, Skedda flips the priority cleanly.

What makes Skedda stand out

Visual, interactive floor maps with click-to-book; highly configurable booking rules
Microsoft 365 and Google Workspace calendar sync
Self-service setup — no IT project required; 30 minutes to live deployment

Skedda pricing

Starter: from $99/month (15 spaces, annual). Plus: from $149/month (20 spaces). Premier: from $199/month (25 spaces). Visitor management: $99/month add-on on top of any plan.

Skedda limitations

Visitor management costs extra on top of the base plan — it’s a $99/month add-on regardless of tier; if replacing Sign In App visitor check-in is the core goal, the combined cost of Skedda + visitor add-on may not be cheaper than Sign In App Enhanced
Outlook/Microsoft 365 sync marks desk bookings as “busy” — colleagues see you as unavailable for meetings whenever you’ve booked a desk, not just when you’re in one; a consistently reported frustration in reviews
Regular employees can’t see who has booked a space, only that it’s taken — colleague visibility on the floor map is restricted to admins by default; employees can’t use it to find teammates

Best for: Offices where space booking is the primary need and visitor management is a secondary requirement; teams where booking complexity (rules, restrictions, buffer times) is more important than visitor compliance depth.

→ Looking for Skedda alternatives instead? See the list for the best Skedda alternatives here.

7. Robin — Best for large enterprises managing hybrid workplaces at scale

Robin is a full workplace platform — visitor management, room and desk booking, hybrid work policies, team coordination, and workplace analytics. It’s built around hybrid office management and targets companies with 500+ employees, where coordinating who is in the office on which day is as important as the booking itself.

What makes Robin stand out

Strong hybrid work layer — team presence views, attendance policies, and smart space suggestions
Deep Google and Microsoft 365 calendar integration with real-time room optimisation
Visitor management with arrival displays and badge printing included

Robin pricing

Pricing on request only. Robin’s own site states the platform is designed for 500+ employees.

Robin limitations

Robin visitor management doesn’t match Sign In App’s depth — no block list screening, no ID scanning, no compliance audit trail; Robin covers basic guest arrival but not security-grade visitor workflows
Bookings auto-cancel if you miss check-in — Robin’s auto-release mechanism drops desk and room reservations if the user doesn’t check in on time; employees arriving late lose their booking to whoever gets there first; a recurring complaint in G2 and Capterra reviews
500+ employee minimum is a real gate — Robin’s own pricing page redirects smaller organisations to other tools; below that threshold, the platform is over-engineered and over-priced for standard visitor sign-in

Best for: Enterprise companies with 500+ employees where hybrid work coordination is the primary challenge and visitor sign-in is one piece of a broader workplace management need.

→ Looking for Robin alternatives instead? See the list for the best Robin alternatives here.

If security compliance and access control integration are the reason you’re switching

Envoy Premium ($329/location/month) gives you block list screening, ID scanning via Veriff, and native access control integrations (Kisi, Brivo, Genetec) that automatically issue temporary door credentials to visitors on check-in. For larger regulated environments (manufacturing, government, finance), Eptura Visitor and iLobby are purpose-built for that compliance level. Joan covers standard visitor check-in workflows well but doesn’t include watchlist screening or access control credential issuance.

If the printer reliability and physical badge quality are the frustration

Joan. The Joan ePaper badge is issued at check-in with no printer required — no Bluetooth disconnects, no badge printer going offline at the wrong moment. Visitors carry a physical, always-readable ePaper badge for the duration of their visit. The hardware failure problem that drives a significant share of Sign In App support calls is structurally eliminated.

If integration depth and IT infrastructure fit are the issue

Joan includes SSO across all plans without a tier upgrade. Envoy has the broadest integration ecosystem in the visitor management space including access control. Both are stronger than Sign In App on the enterprise IT integration front.

If the per-site pricing is compounding across locations

Joan’s per-user/per-device model doesn’t multiply one-for-one by location — adding a second or third site doesn’t automatically mean a second or third full subscription cost. Archie’s per-resource desk booking pricing is also more predictable for multi-location setups than Sign In App’s per-site model.

If you need booking alongside visitor management without caps

Joan (no cap, full platform in one subscription), Archie (native visitor + booking), or Skedda (if booking is primary, visitor management secondary). All three remove the 50- or 100-desk ceiling that Sign In App Spaces imposes.

The most common reason teams leave Sign In App is a cluster of smaller friction points rather than one big failure: the printer at the front desk that disconnects, the SSO that requires the most expensive plan, the check-in flow customisation that runs out before the requirements do, the per-site bill that doubles when you open a second office. Joan addresses the hardware reliability issue directly with the Joan ePaper badge, includes SSO without a tier upgrade, and extends the platform to cover the full workplace — rooms, desks, signage, parking — without requiring additional subscriptions. For offices that started with visitor management and have grown to need more, Joan is the most natural step up.

→ Also comparing other tools? See all our workspace software comparisons:

Ready to make the switch?

If the printer keeps disconnecting, the SSO upgrade feels disproportionate, or the per-site billing is compounding as you grow — Joan is free to try for 30 days with no commitment.

Start your free Joan trial here.

Sign In App doesn’t offer a permanent free tier — only a 15-day trial. Lobbytrack has a free plan for organisations with under 20 visitor entries per month (it unlocks all Ultimate features at that volume), making it the most accessible free starting point for very small offices or testing purposes. At any meaningful scale, Lobbytrack’s paid plans start at $50/location/month (Basic) up to $200+/month (Ultimate). Joan isn’t free long-term but offers a full 30-day trial of the entire platform with no credit card required.

Sign In App is priced per site per year. Core pricing: Core ~$630/site/year (basic visitor management), Enhanced ~$1,260/site/year (adds ID scanning, Spaces desk booking up to 50 desks, time & attendance up to 50 employees, SSO), Pro ~$1,890/site/year (adds SCIM, bespoke onboarding, account manager), Executive custom. Desk booking beyond 50 spaces requires an add-on. Pricing is listed in GBP on their site; see signinapp.com/pricing → for current rates in your currency.

Security depth and per-site pricing are the most common reasons teams outgrow it. Block list screening against external watchlists, automatic access control integration for door credentials, and granular data privacy controls are all either unavailable or require significant workaround on Sign In App. For multi-location organisations, the absence of a multi-site discount until 10+ locations means costs simply multiply with each new office.

No — Sign In App is entirely tablet and phone-based. Visitors sign in on an iPad or Android kiosk; employees use the Companion app. There are no purpose-built displays showing live room or desk availability at the door. Joan is the alternative with purpose-built ePaper room and desk displays (Joan 6 RE, Joan 6 Pro, Joan 13 Pro) that show live status without any app interaction.

For a small office that primarily needs visitor check-in, Lobbytrack’s free plan (up to 20 visits/month) or Greetly’s Essential plan ($99/month for unlimited check-ins) are both strong affordable starting points. Greetly in particular is well-regarded for its flexibility in enabling and disabling features per visitor type. If physical room displays and a full workspace platform also matter, Joan starts at €49/month and gives you the full platform at any team size.

Greetly (now part of OfficeSpace) is a flexible visitor management system that lets you configure exactly which features are active — useful for teams that have outgrown Sign In App’s fixed check-in flows and want more control over what visitors see and do. Pricing starts at $99/month (Essential, billed annually) for unlimited users and check-ins. Greetly is a solid choice for offices that want visitor management flexibility without enterprise pricing, though it doesn’t cover desk or room booking.

What about Flexopus for desk and room booking?

Flexopus is a European desk booking platform (from €35/month, per-resource pricing) that integrates with Microsoft 365 and Google Workspace. It’s built for organisations that want desk sharing without per-user licensing costs. If your primary frustration with Sign In App is the Spaces desk booking cap and you don’t need the full Joan platform, Flexopus is worth evaluating — though visitor management is a separate paid add-on at €100/building/month.

All three are now part of the Sign In Solutions brand. SwipedOn and The Receptionist were acquired and merged into Sign In App’s platform; their pricing pages now redirect to Sign In App. The product is actively being unified under the Sign In App brand, though legacy SwipedOn customers are still being migrated as of 2026.

Page last updated: May 2026. Pricing verified from public sources — always confirm live pricing directly with each vendor before purchasing.

Sign In App alternatives, along with reviews and prices

Why teams start looking for Sign In App alternatives