Room Booking
Scheduling chaos is a thing of the past
Eliminate ghost meetings and scheduling confusion with the Joan meeting room booking system. See instantly if the meeting room is free, occupied, or booked for later, and focus on what truly matters: conducting productive meetings!
ROOM BOOKING SOLUTION BENEFITS
Efficient room booking for your dynamic workplace
No more ghost meetings
Automatic room release ensures that only actively used meeting spaces stay occupied, maximizing efficiency and eliminating wasted resources.
No more meeting interruptions
The displays will eliminate scheduling confusion. No more unexpected room invasions or last-minute scrambles to find another space.
Improved collaboration and communication
Streamlined booking promotes communication and allows teams to focus on brainstorming, productive discussions, and achieving goals.
Efficient space usage
Maximize office space value and reduce spending on extra meeting rooms with a cost-effective solution.
Chosen by customers
Joan is voted #1 office software on G2 in the meeting room booking system category.
JOAN MOBILE APP
Book via the Joan app
Need to book a meeting room on the fly? No problem! The Joan Workplace mobile app lets you secure the perfect space directly from your phone.
Your company must activate Joan Room solution to book meeting rooms on a mobile app.
ANALYTICS
Resize your office based on data
Identify which rooms are most in demand and how long meetings typically last. Optimize your meeting space allocation to ensure everyone has the resources they need.
INTEGRATIONS
Integrate with the tools you use
Joan seamlessly integrates with the familiar tools you already use. Create meetings, manage rooms, and keep everyone on the same page – all from a single, intuitive platform.
Meet the device lineup
Step into the world of seamless work experiences.
Explore our pricing plans to find the perfect fit for your team
What our customers are saying
Slade J.
Sr. Director of IT Operations
“Easy to use and configure.”
Sep 26, 2023
Ease of use and eas of configuration. We implemented both, the Joan Room manager &the Joan Visitor manager. They are both easy to setup, and even easier to use. We were even able to add a QR code to the Room manager screens that allowed guests to connect to the guest wi-fi network. Review collected by and hosted on G2.com.
Kevin A.
Small-Business(50 or fewer emp.)
“Joan Offers Flexibility for a Good Price”
Nov 02, 2023
I really enjoy Joan’s flexibility in wired and wireless solutions. Their customer support to help integrate their solutions is really stellar (at one point when building out our new Miami office, the team even sent us schematics of the Joan 6 Pro and the PoE mount so we could build a custom bracket to attach the devices to our new meeting room door frames). Joan is easy to use and pick up for our end users, and implementing it with Google workspace was simple to get set up. Our users use it often, and as an in person company, it offers many features to help facilitate serendipitous meetings and efficiently manage our meeting rooms. Review collected by and hosted on G2.com.
Anonymous
Mid-Market(51-1000 emp.)
“If you’re thinking about purchasing Joan… do it!”
Feb 28, 2024
Joan initially stood out to us because of the sleek look and minimalist branding, big fan.
Anonymous
Mid-Market(51-1000 emp.)
“Easy and effective”
Sep 26, 2023
Joan enables digital signage for room event scheduling with the ability to book ad-hoc meetings. Review collected by and hosted on G2.com.
Enoch L.
Mid-Market(51-1000 emp.)
“Joan Experience”
Jul 11, 2023
Allows for seamless display and booking of conference rooms to avoid any potential confusion about who has the room reserved. Review collected by and hosted on G2.com.
Frequently Asked Questions
What is a meeting room booking system?
A meeting room booking system is a software solution that streamlines the process of reserving conference rooms and other workspaces. These systems help eliminate double-booking, ensure everyone has a designated meeting space, and often integrate with calendars for a smooth workflow.
For instance, Joan is a leading meeting room booking system that offers a user-friendly interface, real-time availability updates, and handy features like room booking displays to simplify the meeting experience for everyone in your office.
How to install a meeting room booking system?
Installing a meeting room booking system can vary depending on the specific software you choose. However, most meeting room booking systems follow a similar process.
Joan, for example, offers a meeting room booking system with a straightforward installation process that can be completed in minutes, getting your office up and running with efficient meeting scheduling in no time.
Here’s a quick rundown:
- Create a Joan account and choose your preferred plan.
- Link your existing calendar (like Google Calendar or Outlook) to Joan.
- Set up your meeting rooms within Joan.
- Download the Joan Configurator app and use it to connect your Joan devices (or any compatible displays) to your Wi-Fi network.
Can I use the Joan room booking system on my personal tablet?
Joan’s room booking system goes beyond dedicated Joan devices. The mobile app lets you manage bookings and see real-time room availability directly from your tablet, offering on-the-go flexibility to complement their intuitive in-room room booking system. You can check our dedicated page to it, here.
How to book a meeting room through Teams, Outlook and similar tools?
Firstly, you’d need to integrate with the Joan meeting room booking system. Joan seamlessly syncs with your calendar, allowing you to check room availability and book spaces directly within Teams or Outlook scheduling tools. This eliminates the need to switch between apps and ensures a streamlined workflow.
Here’s how the process goes generally:
- Install Joan: Set up your Joan meeting room booking system account.
- Connect Calendars: Within Joan’s settings, link your existing calendars from Teams or Outlook.
- Book Rooms in Teams/Outlook: When scheduling a meeting in Teams or Outlook, use the built-in room finder to see Joan-managed room availability and book directly – all within your familiar workflow.
Is there a Joan room booking mobile app?
Absolutely! Joan itself boasts a dedicated mobile app that seamlessly integrates with the meeting room booking system. This app empowers you to manage your bookings and check real-time room availability directly from your tablet or smartphone. So, whether you’re on the move or just prefer mobile convenience, Joan keeps you in control of your schedule.
The workplace of the future is fluid.
Give your team the ultimate tool for managing their office life with a simple tap on a smartphone.
